Terms & Conditions

Trip Participant Terms & Conditions

Trip Price/Fixed Costs:  Pricing is based on a minimum number of motor coach seats filled and are subject to change based on participation. Fixed Costs may include nonrefundable tickets such as theater tickets and airfare, motor coach, nighttime security guards, and guide services.  If the trip count falls below the original budgeted counts set by the Trip Leader, the trip price or itinerary may be altered to cover the transportation expenses or other fixed expenses.

General Liability, Accident & Illness Insurance:  Student Adventures has purchased Accident and illness insurance for all Trip Participants through American Income Life Insurance Company.  Complete benefits, terms and conditions are available from Student Adventures.  Student Adventures also is covered by a general liability policy provided in packet.

General Provisions: Student Adventures, Inc is a tour provider that contracts for services on behalf of your group, including transportation, lodging, meals and attractions. Student Adventures reserves the right to change activities, attractions, meals or hotels at their sole discretion due to availability, vendor issues or safety reasons.  Student Adventures will inform the Trip Leader, if changes are made, with as much advance notice as possible.  Student Adventures does not own or operate vehicles, hotels, restaurants or attractions included in the tour and therefore cannot guarantee performance or levels of services provided by these vendors or be held responsible for acts or omissions of their organizations, employees or agents.  Student Adventures cannot provide refunds in the event of delays, cancellations, overbooking, weather, strike, an act of God, war (whether declared or not), terrorism, civil unrest, or circumstances out of its control.  

Limitation of Liability/Responsibility: Student Adventures Inc., its employees, shareholders, officers and directors do not own or operate any entity which provides good or services for your trip, including but not limited to lodging facilities, transportation companies, sightseeing companies, entertainment or food and drink providers. As a result, Student Adventures is not responsible for any negligent or willful act or failure to act of any other person or entity it does not own or control. Without limitations, Student Adventures is not liable for any direct, indirect, consequential or incidental damage, injury death, loss, accident, delay, inconvenience or irregularity of any kind which may be occasioned by any reason of any act or omission beyond its control, including, without limitation any willful or negligent act, failure to act, breach of contract or violation of local law or regulation of any third party such as airline, train, hotel, bus, taxi, local ground handler or guide. Student Adventures is not liable for the financial default or insolvency of any supplier which is to or does supply any goods or services for this trip. 

Similarly, Student Adventures is not responsible for any loss, injury, death or inconvenience due to delay or changes in schedule, overbooking of accommodations, default of third party, attacks or bites by animals, insects or pests, injury or death while on activities sponsored by other third parties, sickness, the lack of appropriate medical care, evacuation to same. Student Adventures is not responsible for any loss, injury, death or inconvenience due to delay or change in schedule resulting from weather, strikes, acts of god or government, acts of terrorism or the threat thereof, force majeure, war, quarantine, epidemics, or the threat thereof, criminal activity, or any other cause out of Student Adventures control. Prices are based on minimum number of seats filled per motor coach and are subject to change. Price subject to change. 

Arbitration: Any controversy or claim arising out of or relating in any way to these Terms and Conditions or any other information relating in any way to this trip, or to the trip itself, shall be settled solely and exclusively by binding arbitration in Grand Blanc MI, in accordance with the commercial rules or the American Arbitration Association then existent. Substantive (but not procedural) Michigan Law shall apply in any such arbitration. The arbitrator and not any federal, state or local court or agency shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, conscionability, or formation of this contract. Including but not limited to any claim that all or any part of this contract is void or voidable. Please retain a copy of this for your personal records* Terms and conditions are readily available of the Student Adventures Website, when registering for any trip all participants are directed to read and accept the terms and conditions prior to submitting registration. 

 

Group Cancellation Protector™ (Included at no charge): A Trip Leader may cancel their tour for any reason up to 30 days after the initial deposit date, for any reason.  Your group will receive a full refund. If you do not reach the required numbers, you may cancel your tour at any time and receive a full refund.

If in the event the group has enough participants signed up and the entire group needs to cancel for any reason, 31 days on or after the initial deposit date, cancellation penalties will be assessed at the following rates         

31 days from initial payment due date to 81 days prior to departure, 15% of the Tour cost                                                 
80-61 days prior to departure                                                               25% of the Tour cost                                                  
60-46 days prior to departure                                                               50% of Tour cost                                                  
45-0 Days Prior to departure                                                                100% of Tour cost

The registration fee in non-refundable after the 31st day for group cancellations, and is NOT included in the % refund policy above. Penalties a result of nonrefundable deposits and binding contracts that have been entered into by Student Adventures and other third parties, on your behalf. Should an entire trip have to cancel and become subject to the above penalties, please be aware that Student Adventures has excellent relationships with their vendors and will make every effort to work with vendors to reduce these penalties. 

Cancellation Protector™ (Included at no charge):All trip participants receive Cancellation Protector™ at no charge once they enroll for a tour.  Student Adventures will refund the trip participant the amount paid less the $50 non-refundable registration fee and cost of airline ticket (if purchased) if they cancel for the following specific reasons:

  1. The trip participant incurs an injury that would be aggravated by travel or would prevent him/her from participating in   scheduled tour activities.
  2. The trip participant develops an illness that would prevent him/her from traveling or would be contagious to other trip participants.
  3. Death of trip participant or an immediate family member up to the time of departure. 
  4. The trip participant is required to serve on a jury, or subpoenaed as a witness in a legal action during the scheduled time of the tour. 
  5. The trip participant is directly involved in a traffic accident while en route to the point of departure which prevents his/her from traveling. 
  6. The trip participant's home becomes uninhabitable by any natural disaster including flood, fire, hurricane or earthquake.

If the trip participant or an immediate family member becomes seriously ill, or there is a death of an immediate family member during the trip, any missed travel arrangements that were part of the tour will be refunded for that student.
Documentation is required to support all refund claims before refunds will be issued.

Cancellation Super Protector™ (Available for a small fee): Participants may cancel for any reason up to 48 Hours prior to departure and receive a full refund less the cost of protection, the $50 non-refundable registration fee, and any non-refundable payments that were made on your behalf (Examples of these items are airfare, theatre tickets, shirts, sweatshirts, or any other prepaid activities). This protection excludes non-refundable airfare if purchased on your behalf. The Cancellation Super Protector does not make refunds in the event the entire trip is cancelled as a result of or following an act of God, war (whether declared or not), terrorism, or civil unrest. This service is offered at the time of enrollment only. 

Refunds: Student Adventures will refund monies directly to the Trip Participant in the event that they are eligible for a refund as outlined in the cancellation sections above.  Refunds will be issued within 30 days upon receiving the proper documentation requested.

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