Field trips are one of the most exciting parts of the school next to recess, gym class and lunch. They create lasting memories of fun times, but also help students better retain their learnings from the coursework being taught in class. It provides an alternative to the traditional learning experience.
What makes field trips not so fun is when not everyone can participate in the activities or can’t attend at all due to various challenges beyond their control. Something that can be avoided with the proper preparation and strategic planning for the trip ahead of time. At Student Adventures we created our TripWheel that allows the trip sponsor to make sure everything is covered during the trip from A-Z!
Which brings us to what is a vital component to planning a school field trip – making sure that your trip considers matters of inclusivity and accessibility. What does that look like? Glad you asked… Here are a few ways to ensure inclusivity and accessibility on your school field trips.
1. Planning
Start early thinking through all considerations that will affect students needing specialized accommodations. These considerations could be for the types of activities, locations that require more than average physical mobility and destinations that have systems in place to cater to students with various limitations.
2. Collaboration
When navigating this process it is imperative to be on the same page with fellow staff who will be in attendance, chaperones, and school administrators so everyone is in the know of what plans are to accommodate these students across a variety of situations and how they can support while on the trip or back at the school if need be.
3. Communication
Just like anything else in life… communication is key, and when working to check all boxes of inclusivity and accessibility on a school field trip your level of communication will be your biggest strength or detrimental weakness. Other than chaperones, make it a point to have detailed dialogue with tour guides and staff.
As previously mentioned, some destinations have measures in place for students that need extra care and the sooner you can talk them through what your students may need the better they can accommodate your group. Student Adventures has the TripApp. This app is accessible to staff, parents, and students, it provides itinerary, hotel info, and guides for each stop. Stay prepared with weather updates, packing lists, and restaurant menus, including dietary info.
4. Accessibility Checks
Confirm beforehand with the destination staff that all necessary accommodations are available such as ramps, specialized restrooms, alternative entrances or exits and accessible elevators.
5. Needs Tracker
As you are navigating this process make sure to create a tracker or checklist of things to monitor. There are going to be a lot of distractions while leading a group of students that may take your mind off of some of these precautions needed for others – so it is highly important to not go off of memory but bring a checklist with you that helps you to remember what is needed for every break, activity and if you are staying overnight somewhere, night care.
This tracker may also include an account for spaces in your itinerary where you can give students time to unwind and disengage in a controlled space while you tend to those with more specific needs.
In summation, the best trips are the ones that everyone has an equal opportunity to enjoy. Even if a person has limitations – your preparedness for how to accommodate those limitations can supersede the discomfort still making for a fun and engaging field trip experience.
If there is anything Student Adventures can do to help you navigate this process, know that our experts are available at 1.877.873.7550 or via email at info@studentadventures.org! Be sure to visit our website for more information on school trips and some destinations worth touring!