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Getting Started…

Welcome to the Talking Points section of your TripWheel. This section provides a structured outline of the key topics you should cover during the registration meeting to ensure parents and students have all the information they need. PLEASE DOWNLOAD THE REGISTRATION MEETING OUTLINE.

Student Adventures’ Talking Tips

  • Warm Welcome: Start by introducing yourself and your passion for this trip. Share the excitement and the lifelong memories students will gain.
  • Trip Highlights:
    • Where and When: Announce the destination and dates, making sure to address any school absences.
    • What’s Included: Paint a picture of the trip’s highlights—think immersive history at Mount Vernon or dancing under the stars on a Spirit Cruise.
    • How We’re Traveling: Assure parents that comfort is a priority with deluxe motor coaches (not your average school bus!).
    • Where We’re Staying: Mention the reputable hotels, with full details available closer to departure.
      • Explain the difference between Quad and Double occupancy
    • Meals: Explain what meals are included, what are out of pocket, and ones to bring from home.
  • The Bottom Line:
    • Cost & Payments: Break down the trip cost and payment plan, stressing the importance of staying on schedule.
    • Why Register Now: Urge parents to act fast—limited spots fill up quickly! Walk them through the simple registration process using the SA app or online, and share the all-important registration code.
      • Give the registration deadline BUT make sure you reiterate the that it is important to register as soon as possible to secure a spot on the trip.
  • Policies and Procedures:
    • Behavior & Eligibility: Briefly touch on any school behavioral policies or GPA requirements.
    • Chaperone Info: If background checks or waitlists are involved, let parents know.
  • Peace of Mind:
    • Cancellation Protection: Highlight the optional Cancellation Super Protector (CSP) and why it’s a smart choice.
    • Cashless Convenience: Introduce Till, the debit card service that’s perfect for managing trip allowances and teaching financial literacy.
    • Evening Security at Hotel: Let parents know there will be nighttime security in the halls of the hotel every night
  • What’s Next:
    • Pre-Trip Prep: Let parents know that details like rooming assignments, chaperone duties, and packing lists will be covered in a pre-trip meeting closer to the departure date.
  • Open the Floor: End by inviting questions—this is the time to address any lingering concerns and ensure everyone feels confident about the journey ahead.