Action Steps

• Meeting Logistics: Start by confirming the logistics of the trip, including the time and location for the group to meet on departure day and the expected return time. Clear communication of these details helps ensure that everyone arrives on time and is ready to go.
• Luggage Guidelines: Discuss the luggage requirements and limitations, such as the number of bags allowed, size restrictions, and what items should be packed. Remind participants to pack appropriately for the weather and activities planned.
• Travel and Accommodations: Review the transportation arrangements, emphasizing comfort and safety. Also, provide an overview of the accommodations, including rooming assignments and any specific rules related to the hotels.
• Chaperone and Group Responsibilities: Clarify the roles and responsibilities of chaperones and how students will be grouped. Explain how chaperones will manage and supervise their assigned students, ensuring safety and order throughout the trip.
• Important Reminders: Cover any final reminders, such as the importance of punctuality, following the trip’s code of conduct, and what to do in case of emergencies. Make sure participants know how to contact trip leaders if needed.