Student Travel You Can Feel Confident About

Our safety infrastructure covers every stage of the trip. We audit every hotel and transport partner, hire private overnight security for student floors, and staff a 24-hour emergency line that connects directly to a trained team member.

In case of a serious medical situation, our first response will always be to call 911. If your student is too sick to travel that day, but not sick enough to require medical attention, it is up to the group leader to have a chaperone stay with the student in the hotel for the day.

Student Adventures directly employs all Tour Directors and conducts background checks before they work with student groups. They also complete annual training in crisis management.

Every student is given a lanyard before departure with our 24-hour emergency number on it: 877-873-8419. If your student is separated from the group, they should call that number and stay where they are.

Visit studentadventures.org or download the Student Adventures TripApp, create your account, and enter the registration code provided by your group leader. From there, you will complete your student’s registration form, which includes personal information, dietary needs, and other essentials.

Make payments directly on our website or through the Student Adventures TripApp.

A late fee is added to your account after a three-day grace period. If you are dealing with financial hardship, please call your group leader or contact our office directly before the deadline passes.

Yes, the Student Adventures website supports split payment arrangements for families in separate households. There will be a Request from Co-parent option on your payment portal. Please note that payment due dates and schedules remain unchanged.

CSP is an optional upgrade that allows families to protect their investment. If you purchase CSP during registration and cancel the trip in writing prior to departure, you receive a 100% refund of the base trip cost, minus the protection fee and any other non-refundable fees listed in the policy.

Our trips are designed to cover many, if not all, of the essential travel expenses, including round-trip transportation, hotel accommodations, museum and attraction admission tickets, medical insurance, and the services of a professional Tour Director. Meal inclusions and other features may vary by school itinerary, so please refer to your specific trip itinerary for a complete list of what’s included.

Airline baggage fees and Cancellation Super Protector are not included in trip costs. Given the rising price of fuel, it is important to know that a fuel surcharge could be assessed if the price of oil continues to increase.

The hotels are evaluated based on a checklist of safety features and amenities. We typically use hotels, including Hyatt, Hilton, Hampton Inn, Sheraton, and various Disney hotels.

We are a national wholesaler for United, American, Southwest, and US Airways. We use regularly scheduled flights for educational travel across America.

If your student is 18 or older, they must bring a Real ID to board the plane. For students below this age limit, we recommend not bringing any ID to avoid confusion with nicknames on school IDs.

Because most of the major expenses are prepaid, students generally only need spending money for personal items such as snacks, souvenirs, etc. We recommend a prepaid debit card rather than carrying large amounts of cash.

Students are welcome to bring snacks and drinks to enjoy on the bus and in their hotel rooms. Because food and allergy policies vary by school, Student Adventurers follows the guidelines set by your school. If you have any questions about bringing snacks or need to follow specific food restrictions shared before the trip, please check with your school group leader.

Students with food allergies or medically necessary dietary restrictions are welcome to join the trip. During the online registration process, you’ll be asked to provide details about any food allergies or medically necessary dietary needs that Student Adventurers should be aware of. We share this information with our restaurant partners to help support student safety and make appropriate accommodations whenever possible.

Please note: Because we travel in large groups and dine at a variety of restaurants as part of a planned itinerary, personal food preferences and individual meal requests cannot always be accommodated. Student Adventures does not prepare the food, therefore we cannot give specifics on how food is prepared by the restaurant staff.

We encourage families to review menus in advance whenever possible and contact our office before the trip if they have any questions about dietary needs or accommodations.

Medical supplies and medications are handled according to your school’s medication policy. Some schools allow students to carry certain items, while others require school staff to manage them throughout the trip. Please check with your school group leader for your school’s specific guidelines.

We do not impose a specific policy on the use of cell phones and personal devices. However, students should check with their group leader, as individual schools or groups may have their own rules and guidelines regarding device use.

You can raise funds for your student through the Student Adventures TripApp or website. Your account provides you with three options to request donations through family and friends. These options include sending an email, dispatching personal mail, and sharing your message on Facebook.

We recommend checking with your school to see if they offer any fundraiser or scholarship opportunities as well.

Every dollar raised through your student’s donations link applies directly to your student’s account balance in real time. You can easily track the remaining payments from the Student Adventures TripApp.

If offered Fundraisers and Scholarships are organized through the school. We cannot honor these funds until the school has applied them to your student’s account. Please continue to follow the installment schedule until the funds have officially reflected in your student’s account.

Unfortunately no. At Student Adventures, we manage all hotel and flight bookings centrally through our accounts and wholesale partnerships.